Upon acquiring the services of a new contractor for the operations and maintenance of its fleet, AVTA decided to upgrade its fleet management system within it’s maintenance shop. RNR Consulting was already familiar with the maintenance functions and processes at the Agency, and was able to assist AVTA in developing an RFP based upon the requirements definition, which had been previously determined. The RFP provided a detailed description of AVTA’s requirements for a fleet management system to effectively deal with an authority with the fleet size, facilities, and equipment of AVTA.

RNR Consulting assisted AVTA in issuing the RFP to the market leaders in fleet management systems, conducting a pre-bid conference for potential vendors, answering questions and inquiries from bidders, and issuing addendums prior to the submission deadline. 

After proposal submission, RNR Consulting managed the complete selection process. This selection process involved activities including the development of vendor information packets summarizing each vendor’s proposal, development of a price comparison matrix, identification of the advantages and disadvantages of each proposal. We also conducted a quantitative and qualitative analysis, conducted a cost-benefit analysis, initiated reference calls and site visits on the vendor references, and organized and supervised vendor demonstrations. 

Based upon the evaluation criteria developed earlier by AVTA, RNR Consulting prepared a final report, which included all of the evaluation activities, and provided an impartial recommendation based solely upon each vendor’s score determined by the evaluation criteria.